FORWARD PLAN

17 July 2023- 19 November 2023

Produced By:

Democratic Services City of York Council West Offices York YO1 9GA Tel No. 01904 551088

EXECUTIVE FORWARD PLAN

What is the Executive Forward Plan?

The Executive Forward Plan is a list of all non-key and key decisions the Authority intends to take during the next four month period.  The Plan is updated weekly, every Monday and is available to view on-line at www.york.gov.uk

What is a non-key decision?

For the purposes of the Plan, a non-key decision is defined as a ‘decision of normal importance’ which:

· the Executive can collectively take as set out in Part 3 of the council’s constitution

· which any Executive Member can take individually in line with the Council’s Scheme of Delegation

What is a key decision?

A key decision is defined as a decision which is likely:

· to result in the Council incurring expenditure, or making savings, which are significant having regard to the Council’s budget for the service or function to which the decision relates i.e.:

▫ make a saving of more than 10% of the budget for a particular area  - or be more than £500,000

▫ require spending that is more than 10% of the budget for a particular area - or be more than £500,00

· to be significant in terms of its effects on communities

Such ‘key decisions’ can only be taken by the Executive, unless they have been specifically delegated to an Executive Member or Officer, or unless the Leader or Chief Executive is exercising their urgency powers.

What information does the Forward Plan contain?

In relation to each issue entered on the Forward Plan, there are details of:

· the date on which or time period within which the decision will be taken;

· the wards affected;

· how to make representations on the issue in hand; and

· what the consultation will be taking place, where applicable.

If I have a query about an entry on the Forward Plan, who do I contact ?

Wherever possible, full contact details are listed in the individual entries in the Forward Plan.  If you are unsure how to make contact or have any general enquiries about the Forward Plan, please ring Democratic Services on Tel No. 01904 551031

EXECUTIVE FORWARD PLAN

ALPHABETICAL LIST OF ENTRIES

ITEM	PAGE NO
Adult Education Budget Implementation	12
Agreement to submit the final version of the York Learning Accountability Statement to the Department for Education	5
All Age Commissioning Strategy	14
*Approval of the Council Plan 2023-2027	16
Building Lease for Drug and Alcohol Service	15
Combined Authority Budget	10
Combined Authority Governance	8
Mayoral Combined Authority Branding	11
Planning Enforcement Update	7
Recommission of the current York Reablement Service	17

<PI1>

FORWARD PLAN ITEM
Meeting:	Decision Session - Executive Member for Health, Wellbeing and Adult Social Care
Meeting Date:		18/07/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Agreement to submit the final version of the York Learning Accountability Statement to the Department for Education
Description:			Purpose of Report: To gain approval to submit the final accountability statement, relating to Adult learning grant spend, to the Department for Education by the 31 July 2023 deadline. A draft version was approved by Senior Management Team (SMT) on 30 May 2023 to meet the deadline this updated version must be published by 31 July 2023 to form the basis of our funding agreement. The Executive Member will be asked to approve the final version for publication.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Health, Wellbeing and Adult Social Care
Lead Director:			Director of Customer & Communities
Contact Details:			Paul Cliff paul.cliff@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			The accountability statement details the aspects of the Adult Learning and Skills Engagement Strategy (consulted and agreed in July 2022) that respond specifically to the York and North Yorkshire Learning and Skills Improvement Plan (LSIP) and the York 10 year skills plan.
Consultees:			York and North Yorkshire Adult Learning and Skills Engagement Strategy (public consultation). York and North Yorkshire Learning and Skills Improvement Plan (LSIP) (consulted with employers and stakeholders by North and West Yorkshire Chamber of Commerce). York 10 year skills plan (produced and consulted on by the York Skills and Employment Board).
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						04/09/23

</PI1>

<PI2>

FORWARD PLAN ITEM
Meeting:	Decision Session - Executive Member for Housing, Planning and Safer Communities
Meeting Date:		19/07/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Planning Enforcement Update
Description:			Purpose of Report: To update the Executive Member with regard to enforcement cases being processed including notices served. The Executive Member will be asked to note the contents of the report.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Housing, Planning and Safer Communities
Lead Director:			Corporate Director of Place
Contact Details:			Rob Harrison, Becky Eades, Head of Planning and Development Services rob.harrison@york.gov.uk, becky.eades@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						04/09/23

</PI2>

<PI3>

FORWARD PLAN ITEM
Meeting:	Joint Devolution Committee
Meeting Date:		24/07/23
Item Type:		Joint Devolution Committee
Title of Report:			Combined Authority Governance
Description:			Purpose of Report: To seek approval of: (a) A draft Local Assurance Framework for submission to the Department of Levelling Up, Housing and Communities in order to release the first phase of devolved funding; and (b) The LEP integration plan; and (c) The initial high level governance structure of the combined authority.
Wards Affected:
Report Writer:				Deadline for Report:
Lead Member:			Executive Leader inc. Corporate Services, Policy, Strategy and Partnerships (and Devolution)
Lead Director:			Chief Operating Officer
Contact Details:			Will Boardman, People and Neighbourhoods Strategy and Policy Group Manager will.boardman@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required		Reason Key:	A key decision means a decision made in connection with the discharge of a function which is the responsibility of the Executive and which is likely to have a significant impact on two or more electoral wards in York
Making Representations:
Process:			Via scheduled meetings of both groups ahead of formal Devolution Joint Committee meetings.
Consultees:			Devolution Programme Team York and North Yorkshire Chief Executives
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

</PI3>

<PI4>

FORWARD PLAN ITEM
Meeting:	Joint Devolution Committee
Meeting Date:		24/07/23
Item Type:		Joint Devolution Committee
Title of Report:			Combined Authority Budget
Description:			Purpose of Report: Approve outline budget position for 2023/24 (November to March/May) including use of reserves, implementation costs and service level agreements.
Wards Affected:
Report Writer:				Deadline for Report:
Lead Member:			Executive Leader inc. Corporate Services, Policy, Strategy and Partnerships (and Devolution)
Lead Director:			Chief Operating Officer
Contact Details:			Will Boardman, People and Neighbourhoods Strategy and Policy Group Manager will.boardman@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required		Reason Key:	A key decision means a decision made in connection with the discharge of a function which is the responsibility of the Executive and which is likely to have a significant impact on two or more electoral wards in York
Making Representations:
Process:			Via scheduled meetings of both groups ahead of formal Devolution Joint Committee meetings.
Consultees:			Devolution Programme Team York and North Yorkshire Chief Executives
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

</PI4>

<PI5>

FORWARD PLAN ITEM
Meeting:	Joint Devolution Committee
Meeting Date:		24/07/23
Item Type:		Joint Devolution Committee
Title of Report:			Mayoral Combined Authority Branding
Description:			Purpose of Report: To seek approval of draft initial branding styles for the future Mayoral Combined Authority.
Wards Affected:
Report Writer:				Deadline for Report:
Lead Member:			Executive Leader inc. Corporate Services, Policy, Strategy and Partnerships (and Devolution)
Lead Director:			Chief Operating Officer
Contact Details:			Will Boardman, People and Neighbourhoods Strategy and Policy Group Manager will.boardman@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required		Reason Key:	A key decision means a decision made in connection with the discharge of a function which is the responsibility of the Executive and which is likely to have a significant impact on two or more electoral wards in York
Making Representations:
Process:			Via scheduled meetings of both groups ahead of formal Devolution Joint Committee meetings.
Consultees:			Devolution Programme Team York and North Yorkshire Chief Executives
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

</PI5>

<PI6>

FORWARD PLAN ITEM
Meeting:	Joint Devolution Committee
Meeting Date:		24/07/23
Item Type:		Joint Devolution Committee
Title of Report:			Adult Education Budget Implementation
Description:			Purpose of Report: To seek approval of the Joint Committee for £494,816 from the York and North Yorkshire Combined Authority to match fund Department of Education (DfE) funding for the implementation stage of the Adult Education Budget (AEB). To seek approval that the existing LEP Skills and Employability Board with the addition of a member from each local authority forms the interim project Board for the implementation stage of the AEB.
Wards Affected:
Report Writer:				Deadline for Report:
Lead Member:			Executive Leader inc. Corporate Services, Policy, Strategy and Partnerships (and Devolution), Executive Member for Health, Wellbeing and Adult Social Care
Lead Director:			Chief Operating Officer
Contact Details:			Will Boardman, People and Neighbourhoods Strategy and Policy Group Manager will.boardman@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required		Reason Key:	A key decision means a decision made in connection with the discharge of a function which is the responsibility of the Executive and which is likely to have a significant impact on two or more electoral wards in York
Making Representations:
Process:			Via scheduled meetings of both groups ahead of formal Devolution Joint Committee meetings.
Consultees:			Devolution Programme Team York and North Yorkshire Chief Executives
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

</PI6>

<PI7>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		14/09/23
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			All Age Commissioning Strategy
Description:			Purpose of Report: This Commissioning Strategy lays out, at a high level, how the City of York Council intends to shift the balance of care in order to meet the growing needs of local people while working with reduced funding. By doing so, the council will focus on promoting well-being and an asset-based community development approach to the commissioning process. Councils with Adult Social Services responsibilities are required by the Care Act of 2014 to oversee the care market, collaborate with providers to develop high-quality services, guarantee capacity to meet local needs, and ensure the safety of service users. The Strategy helps the council to fulfil this duty by setting out our commissioning intentions. The Executive will be asked to approve the strategy.
Wards Affected:			All Wards
Report Writer:			Jamaila Hussain		Deadline for Report:			04/09/23
Lead Member:			Executive Member for Adult Social Care and Public Health
Lead Director:			Corporate Director of Adult Services & Integration
Contact Details:			Jamaila Hussain, Corporate Director of Adult Social Care and Integration jamaila.hussain@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				All Age Commissioning Strategy
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							04/09/23

</PI7>

<PI8>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		14/09/23
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Building Lease for Drug and Alcohol Service
Description:			Purpose of Report: This report is to request permission for City of York Council to renew a lease agreement with York Conservation Trust (YCT) for the use of Bowes Morrell House (BMH). This is to provide a premise for the York Drug and Alcohol Service (YDAS) to operate the 12 week rehabilitation programme (Oaktrees) from. The Executive will be asked to consider approving the lease to enable buildings to be provided for YDAS.
Wards Affected:			Guildhall Ward
Report Writer:			Ruth Hine		Deadline for Report:			04/09/23
Lead Member:			Executive Member for Adult Social Care and Public Health
Lead Director:			Director of Public Health
Contact Details:			Ruth Hine ruth.hine@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			As part of the re-procurement steering group meetings, discussion with legal and procurement have taken place.
Consultees:
Background Documents:				Building Lease for Drug and Alcohol Service
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							06/11/23

</PI8>

<PI9>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		14/09/23
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Approval of the Council Plan 2023-2027
Description:			Purpose of Report: To present the draft Council Plan 2023-2027. The Executive will be asked to approve the proposed Council Plan for discussion at Council.
Wards Affected:			All Wards
Report Writer:			Claire Foale		Deadline for Report:			04/09/23
Lead Member:			Executive Leader inc. Corporate Services, Policy, Strategy and Partnerships (and Devolution)
Lead Director:			Director of Governance
Contact Details:			Claire Foale, Assistant Director of Policy and Strategy claire.foale@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			The proposed Council Plan is based on the commitments made by the current administration throughout the pre-election period, whilst recognising the challenging ongoing budget pressures the council faces. The Council Plan proposes that additional participatory events takes place over the term of the Council Plan for residents to continue to inform policy development. The consultees will be key city partners and members of the public.
Consultees:
Background Documents:				Approval of the Council Plan 2023-2027
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							04/09/23 06/11/23

</PI9>

<PI10>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:
Item Type:		Executive Decision - a 'Key Issue' -  decision with significant effects on communities
Title of Report:			Recommission of the current York Reablement Service
Description:			Reablement services is an important provision that provides the opportunity to meet the duties of the Care Act 2014 s2 (duty to prevent, reduce or delay needs for care and support for all adults). The current reablement service contract is coming to an end this year, the commissioning team are in the process of recommissioning the service. The purpose of the report is for Executive to review the report and recommendations to come to a decision on the best option to go forward. Members will be asked to recommend the best option to recommission York Reablement Services. Decision due date for Executive changed from 16/03/2023 to 15/06/23.  Reason: An equality impact assessment has recently been completed and as a consequence there is a need for an extended engagement period with key stakeholders to fully understand the impact of the current service and any gaps in provision, and that they are addressed as part of the recommissioning process. Decision due date for Executive changed from 15/06/2023. The revised date is to be confirmed.  Reason: Further work is required with the ICS before it is taken forward.
Wards Affected:			All Wards
Report Writer:			Judith Culleton		Deadline for Report:			01/06/23
Lead Member:			Executive Member for Adult Social Care and Public Health
Lead Director:			Corporate Director of Adult Services & Integration
Contact Details:			Judith Culleton, Edward Njuguna judith.culleton@york.gov.uk, edward.njuguna@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			The consultation will involve a survey being sent out to service users, health professionals and other key stakeholders that will inform the report to the Executive. A working group has also been set up to look at the different options to recommission the York Reablement Service. The outcome will  be the implementation of an efficient and effective commissioning model that will provide value for money and is the best strategic fit for the delivery of our Home First care and support pathway.
Consultees:			• York and Scarborough Hospital NHS Foundation Trust • City of York Council Reablement Task and Finish Group • Reablement Responsive Care Pathway Working Group • The York Multiple & Complex Needs Network • Age Friendly York Older Citizens Group • NHS Humber and North Yorkshire Integrated Care Board • Existing users of the reablement service. • Age UK • Healthwatch • York Advocacy • York Sensory Service • Dementia Strategy Group • Carers Strategy Group • York CVS • Other Stakeholders
Background Documents:				Recommission of the current York Reablement service
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							04/09/23

</PI10>

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FORWARD PLAN ITEM
Meeting:	FIELD_DM_TITLE
Meeting Date:		FIELD_DUE_DATE
Item Type:		FIELD_ISSUE_TEMPLATE
Title of Report:			FIELD_TITLE
Description:			FIELD_SUMMARY
Wards Affected:			FIELD_WARDS
Report Writer:			FIELD_ACTION(REP)NAME			Deadline for Report:				FIELD_ACTION(REP)DATE
Lead Member:			FIELD_LEAD_MEMBER
Lead Director:			FIELD_LEAD_DIRECTOR
Contact Details:			FIELD_OFFICER_TITLE FIELD_OFFICER_TEL FIELD_OFFICER_EMAIL
Implications			FIELD_TAG_CAT1
Level of Risk:			FIELD_TAG_CAT2				Reason Key:		FIELD_REASON_KEY
Making Representations:					FIELD_BACKGROUND1
Process:			FIELD_CONSULTATION
Consultees:			FIELD_CONSULTEES
Background Documents:				FIELD_ATTACHMENTS
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:								FIELD_ACTION(CALL-IN)DATE

</LAYOUT_SECTION>

<TITLED_COMMENT_LAYOUT_SECTION>

FIELD_TITLE

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